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How to Use Calendar in My Shifts

Calendar in My Shifts helps you view booked shifts, add events, manage availability and see forecast monthly income. Keeping Calendar up to date helps personalise job search by showing shifts that don’t clash with existing bookings or events.

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Written by Rory Kehoe

Open Calendar

  1. Open the Locate a Locum app.
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  2. Tap My Shifts in the main navigation.
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  3. Tap Calendar.
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You can also use the Shifts tab in My Shifts to view shifts in a list format, including your Booked shifts.
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What you can see in Calendar

In Calendar, you can view:

  • booked shifts;

  • events you have added, such as Unavailable, Working Elsewhere, or Holiday;

  • forecasted income for the month; and

  • the number of days available to work within the month.

Your forecasted monthly income is based on shifts booked through Locate a Locum and any Working Elsewhere events added to your Calendar. Payment does not need to be reconciled for this forecast to show.
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Change the month

Use the left and right arrows beside the month name to move between months.
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View shift details

  1. Tap a shift in Calendar.
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  2. Tap View on the shift card.

From the Shift details screen, you can review the full shift information.

You may also be able to:

  • Add expenses, where expenses are enabled by the employing company and the company uses automated payments. For more guidance, see How to Claim Expenses; or

  • Cancel the shift before it starts, subject to the employing company’s cancellation policy. For more guidance, see How to Cancel a Shift.
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Add an event

Use events to mark times when you are unavailable, on holiday, or working elsewhere.
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Tap the date you want to mark in Calendar.

  1. Complete the event details:

    • Start Date

    • End Date

    • Event Type — choose Unavailable, Working Elsewhere, or Holiday

    • Event Title if needed

2. If you select Working Elsewhere, you can also add:

  • Location — choose a saved location or select Add Location to enter a new one

  • Shift Times — select the start and end time

  • Hourly Rate / £

  • Additional Information if needed

4. Tap Save Event.

Top tip

Calendar helps personalise your job search. If you add bookings and events accurately, the app can avoid showing shifts that clash with times you are already busy.

Troubleshooting

  • Why can’t I find Calendar?
    Go to My Shifts → Calendar.

  • Why can’t I see a booked shift in Calendar?
    Check that you are viewing the correct month. Cancelled shifts are removed from Calendar.

  • Why can’t I see applied shifts in Calendar?
    Applied shifts do not appear in Calendar. To view applications, go to My Shifts → Shifts → Applied.

  • Why can’t I save an event?
    Check that all required fields have been completed and that the event does not clash with another event or booking.

  • Why can’t I add expenses?
    Expenses are only available where they have been enabled by the employing company and the company uses automated payments. For more guidance, see How to Claim Expenses.

  • Why can’t I cancel a shift from Calendar?
    You can only cancel a shift in the app before the shift has started. The employing company’s cancellation policy will apply. For more guidance, see How to Cancel a Shift.

  • Why are fewer shifts showing in Search?
    Your Calendar helps personalise Search results. Shifts that clash with existing bookings or events may not be shown.

Need help?

Go to More → Help in the app to contact the Service Desk.

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