We often get asked about the whole locum process, from booking on to a shift to getting paid. We work with various pharmacies which means that the processes can vary. With this in mind, we thought we would put together a quick guide to give locums a better insight into what is needed before they complete a shift and what is required once the shift has been worked.

We have decided to break these processes down by pharmacy in order to make it as clear as possible.

Unlike working for an agency, when working as a pharmacist with Locate a Locum, you get paid directly by the pharmacy. Payment following a shift through Locate a Locum is straight forward and is usually automatic. For big chain pharmacies, you often don't need to leave an invoice. However, here is a detailed breakdown all of our major employer’s procedures below!

Boots

Before you complete your shift

You must be booked in for a shift with Boots before registering. Once booked Boots require:

  • Locums to fill out a Locum Starter Form & complete payment set up form!
  • This form needs to be returned to sammy@locatealocum.com
  • Locums must be on the DBS update service
  • Locums must go to locumatboots.co.uk and register their interest when they have been booked
  • Need to be accredited in flu jab

After your shift - Getting Paid

  • Payment will be processed via BACS within 14 days

Superdrug

Before your shift

  • Locums must ensure their Locate a Locum profile is complete including paymnet details. Without these Locums will not be paid

After your shift - Getting Paid

  • Superdrugs Payments will be processed via BACS within 14 days 

Lloyds

Before your shift

  • Before applying for Lloyds shifts locums must request registration with Lloyds. They can start this process by emailing sammy@locatealocum.com
  • Once this application is completed, locums should contact Locate a Locum so that we can notify Lloyds that the new locum profile needs to be approved

After your shift - Getting Paid

With Lloyds payment is automatic, locums need to ensure that their Venloc account and Locate a Locum account match to ensure no double bookings or errors.

  • No invoice required
  • Payments will be processed via BACS within 14 days 

Day Lewis

Before your shift

After your shift - Getting Paid

  • Locum Invoices are required and should be sent to locumco-ordinators@daylewisplc.co.uk
  • Payment is processed via BACS on the last working day of each month (can take 3-5 days to appear in a locums account)
  • Dispensers need receipts as proof of travel or need to write mileage on their claim form

Jhoots

Before your shift

  • Locums must ensure their Locate a Locum profile is complete.

After your shift - Getting Paid

  • Jhoots require Locums to complete an Invoiceand send it to locum@jhoots.co.uk for payment
  • Payment will be processed via BACS within 14 days

Cohens

Before your shift

Locums must register for a MyCohens account here: https://www.cohenschemist.co.uk/locums/

After your shift - Getting Paid

  • Payment will be processed via BACS within 30 days

Pillbox

Before your shift

After your shift - Getting Paid

  • Invoice/Locum Claim Form required
  • Payments will be made 30 days after you send your invoice.

Well (England)

Before your shift

Locums need to ensure they have completed the following:

Locums also need to send/upload the following (Completed by hand):

  • Enhanced DBS (Must be on the DBS update service)
  • Level 2 Safeguarding
  • Dementia Friends
  • Repeat Dispensing
  • Smart Card
  • MUR
  • NMS

Well (Northern Ireland & Scotland)

Before your shift

Locums need to ensure they have completed the following (Completed by hand):

Locums also need to send/upload the following (Completed by hand):

  • MUR (For Northern Ireland)

Well (Wales)

Before your shift

Locums need to ensure they have completed the following (Completed by hand):

After your shift - Getting Paid

  • No invoice required
  • Payment processed via BACS within 14 days
  • All your relevant documentation needs to be with Well for payment to occur within this timeframe.

Well accreditation and forms should be sent to sammy@locatealocum.com

Independents

Before your shift

  • It's good practice to call the pharmacy you're booked in to before your shift to make sure their insn't anything you need.

After your shift - Getting Paid

  • Leave an invoice in store or you can email Locate a Locum with invoice details

From time to time pharmacy managers and employers may also add additional payment instructions in the ‘Additional Information’ section of the shift. We have also created a handy invoice template for locums to use. Making sure you have a consistent invoice template can help you keep track of all your finances.

Whilst Locate a Locum does not pay you directly we do all we can to ensure a smooth process for all our locums If you are having any issues at all please contact us on 020 7859 4613 and we’ll help you.

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