Here is a detailed breakdown of all of our major employer’s procedures below!

Locums must complete this invoice and email it to jeri.buchanan@aimrx.co.uk after their shift. These should be submitted on a monthly basis for payment on the 15th of the following month. The deadline for each month is the 1st of the following month. For example, an invoice submitted on 1st April will be paid on 15th April, an invoice submitted on 2nd April will be paid on 15th May.

To access the locum claim form, CLICK HERE.

BACs. Invoices to be sent to alexanderspharmacy@yahoo.co.uk by the end of the month for processing

For more information on how to register, CLICK HERE.

For more information on how to create an invoice, CLICK HERE.

From 1st September 2022 locum payments will be made once a month. You will now be paid on the 15th of each month.

You MUST upload your invoices to Locumbay by 7th of each month to ensure payment is made in this month. If 7th falls on a weekend you will need to upload your invoice to Locumbay the working day before.

ASDA

Please click this link for a step by step guide on how to register with Asda through Locate a Locum.

You must keep your Locate a Locum account updated including compliance documents, as it could affect your future Asda applications.

Payment continues to be processed weekly in line with ASDAs payment terms and conditions.

Payment processing takes place at the start of each week with payment expected to be received on the Friday.

Any questions relating to the shift or expense payments should be directed to CLBTeam@asda.co.uk

Payments will be processed via BACS within 30 days - you do not need to leave an invoice, as long as your bank details are updated on your profile Avicenna can pay you.

**PLEASE NOTE - Mileage is not paid**

Payment ill be processed via BACS within 30 days. You must fill in this invoice template here and send back to accounts@badhampharmacy.co.uk

**PLEASE NOTE - if you are an ex-employee with Boots you CANNOT locum for the company until 6 months from your last day of employment **

Before your shift

You must be able to provide DMS (Discharge Medicine Service) - Eng only

You must be registered on the DBS update service - Eng only

You must be able to provide CPCS - Eng only

Your smartcard must have Locum & SCR access - Eng only

Flu Jab accreditation may be required

For locums working in Wales please see the information on link here.

Store Check in

Full details of store check in can be found here: http://help.locatealocum.com/en/articles/3197454-checking-in-out-with-boots

**YOU WILL NOT BE PAID BY BOOTS UNLESS YOU COMPLETE THE STEPS BELOW**

Please click this link for a step by step guide on how to register with Boots through Locate a Locum.
You must keep your Locate a Locum account updated including compliance documents, as it could affect your future Boots applications.

**Your vendor number will be sent straight to you via email from Boots rather than coming through ourselves as we have no involvement in the payment setup process. If you need/want any updates on your payment account status you MUST contact Boots directly on the following email address - sapvendormaintenance@boots.co.uk. Please be patient this can take up to 3 weeks to complete if there are no issues or delays.**

Amend your payment account
Please visit this link if you wish to amend your payment account details (you will require your Boots vendor number) - this step only applies once you have been setup:
Locum Pharmacist Amendment Form

CLAIMING FOR PAYMENT
As of 4th October you need to make sure your bank details are up to date on your Locate a Locum profile and also correct with sap vendor. If you do not have an active Sap Vendor account they will not be able to pay you.
Further information on this can be found in the registration guide here.

Payment is generally made within 14 days of the shift, payroll runs every Tuesday, with payslip received on Wednesday and payment on Friday.

For Scotland queries, please see below (any queries regarding the rest of the UK, please contact the branch you worked in, if this cannot resolve your issue contact info@locatealocum.com):

For Locums offering the NHS England Pharmacy Influenza Vaccination PGD in a Boots store:

• You must complete the Practitioner declaration on the PGD. You must sign a copy of the PGD at each store where you work

• You must take evidence of training and additional requirements (as detailed on page 5 of the PGD) to each store in which you work, including a copy of your Declaration of Competence

• The evidence must be shown to the Authorising Manager (Store Manager/local Store Manager/Area Manager as per guidelines we give for our Boots pharmacists)

• The Authorising Manager must 'sign you off' as being suitably trained and competent to work under the PGD and this copy of the PGD must be kept in the store.

• You must also leave a copy of your Declaration of Competence 'statement of declaration' in the store and this must be attached to the PGD you have signed.

Once the above has been completed, the locum pharmacist can start vaccinating

Please view payment instructions here - Clear Pharmacy Locum welcome letter

The above letter details the contact email for the relevant areas, please ensure you use the correct one.

You should send the following invoice template / expense template (if expenses were agreed) after each shift.

Invoices for

Payments are made within 14-30 days

Please fill in this invoice template and return to finance@clockworkpharmacy.com. Please ensure a separate invoice is produce for each branch.

Before your shift

Pharmacists:

Locum Pharmacists must register for a MyCohens account here: https://www.cohenschemist.co.uk/locums/

Dispensers:

There is no registration form for dispensers. For any locum dispensers please get in touch with our team to get a copy of the invoice template.

After your shift - Getting Paid

Please send an invoice to rjrchem@outlook.com - invoices are paid within 10-11 working days of the month following your shift.

Before your shift

DO NOT COMPLETE/SAVE THE FORM ONLINE AS YOUR INFORMATION WILL BE SAVED, THIS IS A CLOUD BASED FORM. PLEASE DOWNLOAD TO COMPLETE.

After your shift - Getting Paid

Please use the following invoice template HERE and send your invoice to PAYROLL@ENIMED.CO.UK

ESOM PHARMACY

Invoices must be sent to esomheadoffice@gmail.com for payment

Invoices must be sent to muthulingasarma.chandramohan@nhs.net or fastrangechemist@hotmail.co.uk. Locums must also complete a locum engagement form which is kept in the pharmacy

HOLLOWOOD CHEMISTS GROUP

Please download/complete the following claim form here and email to
joanne@hollowood-chemists.co.uk

Please make sure to have your invoices sent before the end of the month, Invoices are sent to finance within the first 10 days of the following month, with payment processed / received a few days after that, usually around the middle of that month.

Please download and complete this claim form - email to m.widdows@jardinesuk.com

**Shifts are paid within the first 2 weeks of the following month**

Before your shift

After your shift - Getting Paid

Before your shift

Before applying for Lloyds shifts locums must confirm they have an approved venloc account, if not we can request details to be sent for you - please request registration with Lloyds by emailing info@locatealocum.com

Document requirements for Venloc are as follows:

Generally they ask that accreditations are from within the last 2 years

Dementia Friends
Flu Jab - where applicable
MUR (Medicine Usage Review) – England and Wales only - this is under review due to upcoming changes ~March 2021
NMS (Needle Medicine Usage Review - England and Wales only
Safeguarding Level 2 - England and Wales only
Sepsis Accreditations - England Only
Infection Prevention and Control criterion (Level 2) - England Only
Antimicrobial Stewardship (AMS) - England Only
Suicide Awareness (Optional) - England Only
Weight Management - England Only
CPPE Risk Management Training - England Only
NESA Accreditation - Wales Only
NADEX Code - Wales Only
NHS Smart Card - England and Wales only
Indemnity Insurance – England/ Wales / Scotland/ Ireland
GPhC Number- England/ Wales/ Scotland
DBS - England & Wales only
PVG - Scotland only
Proof of address dated within the last 3 months (eg bank statement)
Copy of your passport, both the front cover and Photo page
Right to Work (Visa / Biometric residence permit / EU Settled status) if applicable

If you have any queries or need to check on your approval status you will need to reach out to the Lloyds Head Office on 0247 6625 205

Please sign up to Venloc using this link

After your shift - Getting Paid

With Lloyds payment is automatic, locums need to ensure that their Venloc account and Locate a Locum account match to ensure no double bookings or errors.

Payment queries

Depending on the query, Locums can contact either the Helpdesk on 0333 577 2155 or the Lloyds rota team on 0247 6625 205.

If the query is regarding a missing or late payment, please contact the Helpdesk.

If the query is regarding the rate or the amount paid, please contact the rota team.

Payment is via Lo’s Pharmacy locum payment portal please email locum.coordinator@lospharmacy.co.uk to be added to the portal.

There are two cut off dates for submitting claims – 15th & 30th of every month. Payment follows two weeks after the cut off date

Please leave an invoice in store after your shift, payments are generally made within 14-30 days.

Please email an invoice to anita@mfranklin.co.uk after your shift. Payments should be made within 30days.

Please send an invoice to villagepharmacy.fulbourn@nhs.net after your shift.

Payments are made within 30 days.

Bank transfer. Invoices to be sent to sdosanjh@octavianhealthcare.co.uk

Before your shift:

Locums must complete the bank details form (only required after your first shift)

After your shift a claim form needs to be completed and emailed to charlotte.long@paydens.com

After your shift - getting paid:

Any shifts completed PRIOR to 01 August 2023 will be paid in the usual way. eg - payment cut off 12noon Wednesday 28th June - payment will be received Tuesday 4th July

Any hours submitted after 26th July will be paid on 11th August

Any expense submitted after 26th July will be paid on 25th August.

Any shifts completed ON OR AFTER 01 August 2023 will be paid for slightly

differently:

PAYMENT HOURS:

All hours will be paid according to the system automatically. Every Monday

payment for the hours worked will be processed with remittance advices going out on the Wednesday evening. Payment will be then be in your account on the Friday of that week.

** Please note that when a pharmacy physically closes and locks the door for

lunch this will be an unpaid lunch break. Likewise if there are two

pharmacists on site there is a 1hr unpaid lunch break for each pharmacist.

Paydens do request that if you are the sole RP that during your break you remain

on the premises and available to staff if needed and this break will be paid for. Payment is not made for any breaks when the pharmacist leaves the premises **

SHIFT EXPENSES:

Expenses will be paid in the last payment of each month (ie the last Friday

of each month.)

Any expense needs to be submitted on the new invoice form. All

mileage must be specified. All public transport and parking must have

supporting evidence submitted with it. Any form of taxi will not be paid

without the prior agreement.

Please note travel time is not paid.

All expense claims must be made within three months of the shift.

**Paydens reserve the right to refuse to pay any claims outside of this time frame.**

SERVICES:

Any services you complete will be automatically paid by the 15th of the

month in a separate payment run paid directly into your bank account.

Every service completed is ALWAYS assigned to the pharmacist who did it a cross reference system in place to make sure of this. However, it is your responsibility to ensure that the service is correctly recorded so that it can be claimed from the NHS.

Before your shift

Getting paid - payments are usually processed within 30 days of shift completion. You do not need to leave an invoice, as long as your bank details are updated on your profile PCT can pay you.

Locum dispensers MUST have 12months - 2years previous qualified experience to work with PCT

Before your shift

After your shift - Getting Paid

England

Before your shift

In order to complete your registration with Rowland's you will need to complete and return the forms below, and send them to locumdocuments@rowlandspharmacy.co.uk and cc. in info@locatealocum.com.

The following accreditations are also required:

I will email Rowland's to get you setup, and you will receive details in an email with instructions for completing MediPAC & PilPouch, these are completed in branch during your shift. Once complete, sign the declaration they provide and email it with the certificates to resourceplanning@rowlandspharmacy.co.uk

From Monday 10th May they will no longer be processing claims via the old style claim form, instead they will have a brand new automated system ‘webexpenses’

CLICK HERE for a document to help you.

Scotland

Please complete / return the forms below to info@locatealocum.com

The following accreditations are also required:

Once you have completed Pharmacy First, please complete/return the Pharmacy First training declaration to resourceplanning@rowlandspharmacy.co.uk

After your shift - Getting Paid

Please send a Self Employed Claim Form form to locumpayments@rowlandspharmacy.co.uk / statements@rowlandspharmacy.co.uk

**Payment turnaround is 10-14 days, the cut-off for payroll is every Friday, with payment processed the following Tuesday.**

RYBURN PHARMACY (RIPPONDEN) LTD

Invoice to be left in store after your shift. Payment is usually made within 14 days

All locum invoices to be sent to locuminvoices.saffrongroup@gmail.com

SUPERDRUG

Before your shift

After your shift - Getting Paid

You will receive remittance advice via email on a Tuesday and the payment will reach your account by end of business on the Friday of that week. If any issues with payment please get in touch with Superdrug Operations Team in Head Office 0330 060 3000 select opt 3 then 2 or 3 (whichever is applicable)

Locums must complete a claim form and email to accounts@suttonchase.co.uk after each shift.

Payments are made within 14-30 days

Dispensers:

Locum dispensers must provide the following information in store for payment to be processed. Contact details: name, address, dob, and bank details when in the store.

Pharmacists:

Locums need to register in Autologxy to work at Tesco. To do this they would use the below link to start the process:

https://forms.office.com/r/7GTm2PKXzm

The locum would then be sent details to log in and complete registration using the below link:

https://locumattesco.autologyx.com

On completing registration, Tesco will review the application including the submitted documents. If these meet the requirements, the locum will be approved and be given access to the scheduling tool, Planbition.

**Payments will not be made unless registration has been completed**

What is required for registration with Tesco?

Locums must complete a claim form and email to accounts@allcures.com after each shift.

Payments are made within 14-30 days

Locums must complete a claim form online in order to get paid after each shift.

Locum invoices MUST be emailed to nayyara.panchoo@nhs.net after your shift. Payment will be made within 30 days.

Locums MUST also have proof of right to work to be sent along with the invoice

Invoices to be sent to hemalpatel571@hotmail.com - payments will be made at the end of the month.

Payments will be processed via BACS within 30 days - you do not need to leave an invoice, as long as your bank details are updated on your Locate a Locum profile Weldricks can pay you.

WELL PHARMACY WILL NOT PAY YOU UNTIL ALL OF YOUR REGISTRATION FORMS AND SUPPORTING DOCUMENTS HAVE BEEN RECEIVED

Well accreditation and forms should be sent to info@locatealocum.com

Before your shift

Please complete and sign by hand the 4 forms below, then please see Accreditations required:

Accreditations required:

Before your shift

Locums need to ensure they have completed the following (Completed by hand):

Locums also need to send/upload the following (Completed by hand):

Before your shift

Locums need to ensure they have completed the following (Completed by hand):

All Locums MUST also download the following APPS:

Quinyx - this is to complete your registration, alongside the relevant forms and accreditations below. Any shifts you have booked with Well should be booked on your LAL diary and also on Quinyx - if these do not match please let us know ASAP.

Webexpenses:

Please contact Locums@well.co.uk for more information on the details required for the apps.

Before your shift

Locums need to ensure they have completed the following (Completed by hand):

Please complete and return the following template to ganatrat@hotmail.com - this must be done between the 23rd - 29th of each month, you must include all dates between 1st - 31st if scheduled to work.