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How To Add an Externally Booked Shift for Payment
How To Add an Externally Booked Shift for Payment

A step-by-step guide on how to add a shift that has been booked externally from the LaL platform but needs to be added for payment.

Olivia McKearney avatar
Written by Olivia McKearney
Updated over a week ago

Once you log into your profile you will need to navigate to the ‘Rota’ tab located on the top left-hand side of the below screenshot.

Once you select the ‘Rota’ tab the following screen will appear:

In the above screenshot, you will see that you can manipulate the Rota by ‘Dates’, ‘Location’, ‘Job Types’ & ‘Labels’.

When you’ve located the date that you wish to add a shift on, within the ‘Open Shifts’ row if you hover over the ‘+’ icon it will display ‘Add Shift’. Click here to display the following modal:

Within the ‘Shift Details,’ you’ll be able to populate the relevant information associated with this particular shift such as ‘Position’, ‘Hourly Rate’, ‘Start Time’ ‘End Time’ etc.

Once the appropriate shift details have been added you must then select the ‘Assign Person’ tab to display the below screen:

On this screen, you’ll be required to select the ‘Employment Status’ (Locum or Employee). If you select ‘Locum’ you’ll be presented with the option to ‘Search People’ & set ‘Candidate Source’ (Direct, Agency or Locate a Locum).

Once you’re happy with the information added you can select the green ‘Create & Publish’ icon located on the bottom right-hand corner of the screen.

Now that the shift has been created you’ll be able to approve payments. To do this, firstly locate the relevant shift within ‘Rota’:

Once located, click on the shift to display the following screen:

On the top left-hand corner of the screen you will see the option to ‘View Shift’ select this to display the following screen:

On the top right-hand corner of this screen you will see the ‘Pending Payments’:

To approve the payment for this shift select the ‘Approve’ option. Once approved, the expense will be logged under the ‘Approved Payments’ section as displayed below:

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