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How to add an Expense to a Historical Shift that has already been paid
How to add an Expense to a Historical Shift that has already been paid

A step-by-step guide on how to add an expense to a historical shift.

Olivia McKearney avatar
Written by Olivia McKearney
Updated over a week ago

Once you log into your profile, you will need to navigate to the ‘Shifts’ tab located on the top left-hand side of the below screenshot.

Firstly, you must utilise the filters available on the left-hand side to select shifts in which a locum is ‘Booked/ Worked’. As displayed below:

Once you have located the shift you wish to add expenses to, click on the date as this is a hyperlink that will bring up the full shift details:

Once the date hyperlink has been clicked the below screen will appear:

On the right-hand side of the screenshot above, you will see the ‘Pending Payment’ & ‘Approved Payments’ sections. Here you will select the option to ‘Add Expense’. Selecting this will generate the following pop-up screen:

Here you must select the ‘Expense Type’ from the drop-down options available. In the below example we have selected ‘Mileage’. Once selected the system will automatically calculate the mileage:

At this point, you can finish the process by selecting the green ‘Save New Expense’ button. The new expense will then be logged under the ‘Pending Payments’ section as displayed below:

To approve this pending payment, click on the green ‘Approve’ button or the green ‘Approve all’ button.

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