Before you start
Access is permissions-based. If you can’t see copy options, ask a Company Admin.
Copy a full week for all staff
Open Rota
Go to Rota from the main navigation.
2. Open copy menu
Click the downward arrow beside the view tabs (Day / Week / Month / 5-Week).
3. Choose Copy Full Week
Select Copy Full Week from the dropdown.
4. Set source & destination weeks
Week to Copy: choose the source week.
Destination Week: choose the week to populate.
5. Repeat (optional)
Tick Repeats? to extend beyond the destination week, then either:
Enter the frequency & number of weeks to repeat, or
Choose an End date.
6. Include Locum Shifts (optional)
Tick Include Locum Shifts if you want to duplicate locum shifts.
Note: If a locum is already booked on a destination day, that day won’t be copied for that locum.
7. Copy
Click Copy (green) to create the shifts.
Copy a single employee’s week
Open the employee menu
In the rota Calendar view, on the employee’s row click the downward arrow (top-right of the row).
2. Choose Copy Week
Select Copy Week.
3. Set source & destination weeks
Confirm Week to Copy and select Destination Week.
4. Repeat (optional)
Tick Repeats?, then set the frequency & number of weeks or select an End date.
5. Copy
Click Copy (green).
Tips
Use Week to Copy that you’ve already quality-checked to reduce edits after copying.
Troubleshooting
Copy options not visible: You may lack permissions or be on a restricted view—ask a Company Admin.
Some shifts didn’t copy: A user may already be booked on that day; those entries are skipped by design.
Need help? Click the chat button in the bottom-right corner of the screen to contact our support team.